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1990-02-22
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A P P E N D I X
FOR ANTIQUE DOCUMENTS
Version 2.00
INTRODUCTION
FOR ANTIQUE DOCUMENTS is three level software designed for
use by people who collect rare/antique documents. For
Antique Documents allows you to catalog a collection and then
locate all of the documents written by a specific person or
to a specific person. You can also cross reference the
information about each document finding, for example,
everything written by a specific person in 1786 and sent to
New York.
Another nice feature of For Antique Documents is that it
provides a document viewing feature. This allows you to read
up to 500 lines of the a document. A search feature will
find any word or phrase within the document. You can even
print the document or portions of it. (See section on the
Document View).
Please note that For Antique Documents is different from our
other specialty database software in that the third level
provides a document view function instead of additional
fields.
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THE THREE LEVELS OF FOR ANTIQUE DOCUMENTS
The three levels of For Antique Documents are: Collector,
Detail, and Document. Each level provides progressively a
greater detail of information that can be stored for each
document.
The following is a list of the information that can be
entered at each level.
Collector Detail Document
Date Date Date
Sender Sender Sender
Recipient Recipient Recipient
Type Type Type
Description* Description* Description*
Description Description Description
Sender Location* Sender Location*
Recipient Location* Recipient Location*
Other* Other*
Value* Value*
Original Cost* Original Cost*
Condition* Condition*
Path/Filename* Path/Filename*
Description 1* Description 1*
Description 2* Description 2*
The third screen
provides document
view and search
capabilities.
The line names marked with an astericks (*) can be changed to
suit your specific requirements.
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The following are descriptions of what I use each line for.
You are not limited to this information. You can enter
anything on any line and For Antique Documents will still be
able to conduct correct searches and sorts.
Collector Level
Date - the date of the document.
Sender - the name of the person who sent or wrote the
document. You can also include the sender's location (i.e.
city, state and/or country). You can also include
information such as the sender's title and something about
who he/she is.
Recipient - the name of the person to whom this document was
sent. You can also include the recipient's location.
Type - identify the type of document. Types could include
letter, contract, purchase order, proclamation, memo, etc.
This line has been made long enough to provide room to start
a description, if you want to have three description lines on
the first screen.
Description - two lines are provided for a description of the
document and/or its contents. The first of these is user
definable allowing it to be retitled for other uses.
Detail Level
Sender Location - the city, state or province and country the
document was sent from. Although this information can be
included with the sender's name, this line provides room for
greater detail. You could even identify a specific street or
building.
Recipient Location - Same as for the sender's Location line.
+
Other - you can enter whatever information you feel is
useful.
Value - current market value of this document (important for
insurance purposes).
Original Cost - the amount you paid for the document.
Condition - describe the physical condition of the document.
Path/Filename - if you have a copy of the document on your
disk, this line is used to identify the filename for the
document and the path to the directory it is stored in.
Documents need to be in ASCII with a carriage return at the
end of each line in order to be displayed by the document
view function.
Description 1 & 2 - these lines can be used to further
describe the content of the document. You could also use the
Customize feature to rename one of these lines and use it to
identify, for example, the source from which you obtained the
document (so you can return in the future to see if there are
more) or potential sources, if this is a document you want to
obtain.
Document Level
DOCUMENT VIEW
The document level will display the document whose filename
and path are included in the Collector level (line six). The
document must be in ASCII with a carriage return at the end
of each line.
You can access this feature from the Collector level screen
by holding down the CTRL key and pushing PgDn. You can also
set the software for use at the Document level and then use
the PgDn key to get to the document view function.
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Once the document is on the screen you can search it for any
word or phrase by pushing F6 and the entering the word or
phrase you want to find.
You can print the portion of the document that is shown on
the screen by pushing F1. You can print the entire document
by pushing F2.
You can browse through the document by pushing the PgDn and
PgUp keys. Pushing the END key will bring you directly to
the end of the document. Pushing the HOME key will return
you to the beginning of the document.
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INFORMATION ABOUT FILES
For Antique Documents creates a separate file for the
Collector and Detail levels. If both levels are used, fewer
entries can be stored in a given space. The following chart
provides a rough estimate of the number of entries that can
be put within a certain space (360K is the space on a double
sided, double density floppy disk):
Indexed Indexed
360K 1 Megabyte 360K 1 Megabyte
Collector 1000 2800 500 1425
Detail 500 1425 350 950
For Antique Documents also needs to use a data file called
ANTIQUE.DCS. This file should always remain on the same
floppy, or in the same directory as the DOCSPGM.EXE program.
This file is used to store the settings used by DOCSPGM.EXE.
The ANTIQUE.DCS file is very important. This file also
contains the information used by the security system. If
this file should be erased from the disk you're using, you
will not be able to use the software. You can regain access
by copying ANTIQUE.DCS from a backup disk (you may need to
reset the filename).
We have also provided a utility called RESET.EXE. If you've
lost your ANTIQUE.DCS file, run RESET.EXE to build a new
ANTIQUE.DCS and regain access. Since RESET.EXE resets the
security codes you should store the disk containing it in a
safe place.
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In creating data files For Antique Documents using the
following method:
The Collector level data file has an extension of .DAT
The Advanced level data file has an extension of .DA2
The file holding the setting used for each filename has an
extension of .MDR.
If you are using the default filename of DOCUMENT, then at
the Detail level the following files would be created.
DOCUMENT.DAT - Collector level data
DOCUMENT.DA2 - Advanced level data
DOCUMENT.MDR - Setting for the DOCUMENT files
DOCUME01.NDX - Index of document dates
DOCUME02.NDX - Index of senders
DOCUME03.NDX - Index of recipients
DOCUME01.NDX